Employment Opportunities

Coordinator, Administration

(Part-time, 28 hours a week)


Canada has one of the highest rates of multiple sclerosis in the world, making MS Canada’s disease. The MS Society of Canada is the country’s leading MS advocate, funding leading research in MS and programs & services that help people live well with the disease.

Reporting to the Manager, Development, Manitoba Division, the coordinator will be working out of the Brandon office the Coordinator, Administration is responsible for delivering consistently high-quality services and supports to a varied and diverse stakeholder base including participants, donors, MS Society members, suppliers as well as internal clients. The Brandon office provides support to Westman, Parkland, and Northman.

This position is a position of trust. The incumbent will be required to complete the screening process including completion of appropriate background checks in compliance with the National Screening Measures Policy.


Customer Service

• Serves as the primary first contact for visitors and callers to the office.

• Provides ongoing customer service and stewardship for members, event participants, team captains, sponsors, donors and volunteers

• Assists in top fundraiser, participant and team recruitment calls.

Event and Program Support

• In conjunction with Manager, Development, coordinates logistics for the MS Walk, MS Bike and other events including (but not limited to) third party fundraising and national third-party fundraising.

• Assists in the coordination of event supplies and materials including signage, food, donations, etc.

• Assists in recruitment, scheduling and stewardship of all event volunteers.

• Provides information & support to people affect by MS, including making referrals to internal and external resources; and providing follow-up where needed/requested.

• Enters information into appropriate MS Society databases, ensuring information is current and accessible.

• Assist with coordinating logistics and communication for support groups, wellness and educational events.

Information and Financial Management

• Manages and completes the processing of signature event participant registrations and pledges

• Prepares bank deposits within established guidelines.

• Produces various reports (Sales Force, eCRM, etc.) for staff as required.

• Manages all general and in memoriam gifts, including the timely completion of acknowledgement cards, referral to senior staff as appropriate, Prepares and processes all Credit Card Logs.

• Prepares and processes Mercury Deposit forms.

• Codes invoices and submits to the National Office for payment and performs all necessary vendor and payment follow up.


• Manages the daily incoming and outgoing mail and arranges for couriers and parcel shipping in the most expedient and cost-effective manner.

• Monitors the postage account, ensuring sufficient mailing capacity is available to support the divisional needs.

• Coordinates and supports office volunteers as needed.

• Manages the inventory of general office supplies, water, coffee, etc.

• Assembles event participants or attendee packages and assists in preparation of materials for various meetings/events.

• Attends and supports core MS Society events including but not limited to MS Bike, MS Walk, MS Connect and Night of Champions

• Works with IT to troubleshoot and address Westman office technology issues.


• Other duties as assigned


• Graduate of a technical and/or business school with at least 2-3 years related experience or the equivalent education and experience. Experience working with  volunteers and committees.

• Must possess valid driver’s license and have access to a vehicle.

• Effective oral and written communication skills related to a diverse relationship base and in situations involving high levels of emotion and/or frustration.

• Strong computer skills, particularly Microsoft Office Programs and database management,

• Ability to take initiative and work independently, as well as a member of a team.

• Ability to effectively prioritize, meet deadlines and problem solve.

• Ability to keep current about the activities of the Society, and to provide accurate and relevant information in response to inquiries within scope.

• Ability to work quickly and accurately.

Special Considerations:

• Office Setting with occasional evening and weekend work

• Some travel within Manitoba with occasional overnight stays

• Physical demands of special events include packing, lifting, carrying and loading

Additional Notes:

Location: Brandon, Manitoba

We are working on a world free of MS, where improving people’s quality of life is a part of our everyday life. If you too are passionate about our mission, we invite your expression of interest and resume submission to:

Averill Stephenson

Director, Marketing and Development

MS Society of Canada

Email: averill.stephenson@mssociety.ca

Application Deadline: July 23, 2019

Please note:

• Applicants must include a cover letter and state salary expectations within their application in order to be considered

• Applicants must be legally entitled to work in Canada to be considered for this position

The MS Society has a bold vision for the future. We have a team of dedicated professionals who share a common goal to end MS and to improve the lives of those affected by MS. We strive to be an employer of choice and provide a working environment that values diversity, team work, and professional development.

The MS Society of Canada embraces diversity and encourages all qualified applicants to apply. We appreciate your interest and will contact you if a meeting is required.

More information about the MS Society is available at www.mssociety.ca.

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