Travel, Accommodation, and Food Policy

Travel, Accommodation, and Food Policy

  • The MS Society (through Corporate Traveller) will pay directly for any flight or train trip required for a participant to attend MS Can Be.
  • The MS Society will pay or reimburse for parking at the event venue.
  • The MS Society will pay for shared accommodation for Friday Sept 20 and Sat Sept 21 at the Holiday Inn Yorkdale.
  • Meals and non-alcoholic drinks will be provided for the duration of the event (Friday dinner to Sunday lunch).

The MS Society will not pay/reimburse for:

  • Taxis/Uber/Lyft/public transportation/ride-share, etc
  • Expenses incurred while travelling (such as food, drink, magazines, etc)
  • Expenses incurred through hotel rooms (at least one person in the room will be asked to leave a credit card for incidental costs should you incur them)
  • Any additional expenses incurred during the weekend.

Event policies

  • The legal age for alcohol and cannabis consumption in Ontario is 19. Alcohol will not be served directly at the summit.
  • All participants will be respectful towards each other.
  • Participants will understand that while others may have common experiences, each individual is on their own journey with MS.
  • While we cannot guarantee full confidentiality, you are asked to be respectful of sharing people’s names, locations, and stories outside of the summit.
  • Verbal or physical harassment/abuse will not be tolerated and will be grounds for immediate removal from the event. If you are asked to leave, you will be responsible for the cost of accommodations or changing your return travel tickets if applicable.
  • You are responsible for being respectful towards the person you are sharing a room with. Decisions related to having other people in the room are to be made jointly.

Cancellation policy

  • The deadline for cancellation with a full refund is Aug 15th. If you need to cancel after this time due to health reasons for yourself or a family member, we will refund the $75 with a doctor’s note.
  • We recognize that sometimes plans and health change however we do ask that given the high cost per attendee for this event, that you give us as much notice as possible if you cannot attend.

If you have any questions or comments about the policies listed above, please connect with Andria at andria.samis@mssociety.ca

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